Use powerful AI-enabled tools to remove unnecessary file versions, safeguard orphaned content, remove empty workspaces, clear out test content, and delete unnecessary duplicate sites and teams.
Azure AI assessment of your SharePoint content enables automatic flagging and classification of sites and teams which may need attention.
Delete old versions of large files
Delete or assign orphaned content
Remove empty sites
Delete duplicate workspaces
Remove test sites and teams
Automatically archive inactive sites
Identify inactive large files with a high number of versions which consume expensive storage.
With SProbot's version cleanup, you can choose to keep only the latest (or latest 5) versions, or completely delete files which are obsolete and unwanted.
Large file cleanup is one of the fastest ways to free up a significant amount of storage.
Ownerless data is risky simply because there is no oversight of it.
It is easily lost, it clutters search results and results in duplicates, and it can often be accidentally shared with unwanted parties.
SProbot's orphan cleanup automatically identifies workspaces which do not have a group or site owner, then enables you to reassign or delete them as needed.
Frictionless workspace creation on the typical tenant can result in dozens, or even hundreds of duplicate workspaces.
SProbot's duplicate cleanup identifies sites which have the same name but different URLs and enables you to remove them once the correct instance has been confirmed.
Sites and teams are created, but then plans change and they remain unused and forgotten, resulting in an unwanted build-up of clutter and unnecessary storage use.
Use the Inactives cleanup tool to automatically notify owners to review whether a site or team needs to remain active.
Owners can choose to renew, archive or delete. If no response is received, the workspace is automatically moved to cold storage using Microsoft 365 Archive.
When users leave (but their account is not deleted) or change roles, their sites and teams often end up functionally orphaned.
SProbot's reassignment tool enables to list all workspaces owned by a person, and then reassign ownership to their replacement.
Empty unused sites seem harmless because they don't consume much storage, but they clutter search results and make it harder for people find what they are looking for.
Use the AI-powered empty cleanup to find all sites which have skeleton structures (including libraries and folders) but no real content.
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
