Use SProbot's lockdown features to prevent sensitive information in Teams and SharePoint workspaces from being accidentally shared internally and externally.
Using the share button in Teams and SharePoint is super easy. Microsoft makes it as seamless as possible to encourage collaboration, but this comes at a data security cost.
Most unwanted sharing (both internally and externally) isn't intentional, it's simply a result of people working under pressure, without awareness of the implications, following the path of least resistance.
Using SProbot's Teams and SharePoint governance rules, you can automatically set the sharing settings on newly created workspaces to a restricted state.
You can choose to either just change who within the group can share, or set a hard-lockdown on external sharing which cannot be bypassed by group owners.
Learn about governance with provisioning pipelines
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This often results in uncontrolled content sprawl.
Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.
Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.
Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.
Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.
Give your users the tools to create their own workspaces without giving up governance control.
Enable a simplified SharePoint and Teams creation process with request forms which are targeted to the appropriate user groups and clearly explain the purpose and settings of each template type.
