Give your users friendly forms with which to request governance-enabled Teams and Team Sites, without involvement from IT.
Instead of using out of the box Teams and SharePoint site creation, configure request forms which explain the template's functionality in detail.
Combined with governance rules you define, requiring approval enables you to ensure that only workspaces which are truly needed are created, with the correct classification, security and lifecycle management settings.
Learn about governance rules
Set one or more approvers for a provisioning pipeline.
Notify approvers when approval is needed, and set escalation rules to prompt organisational admins to intervene if action isn't taken within a specified timeframe.
Approved builds are automatically added to the workspace directory.
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
