Create complex SharePoint workspace templates which can be used for governance-enabled provisioning.
Templates can include lists, libraries, folders, columns, views, permissions and more.
Using scripts to define SharePoint site templates can be cumbersome and requires technical input.
Instead, build and maintain live sites as templates, then use them as blueprints for reproduction when users request new sites using the SProbot Teams app.
Learn about governance rules
Templates are high fidelity and include:
Permissions
Pages including their layouts and contents
Lists, libraries, folders
Columns
Views
Web parts
Publish the appropriate and most useful templates to the groups who need them the most by using the audience targeting toggle.
Collaboration is more efficient when people know what to expect. Workspace templates help them get up to speed quickly, especially so if the templates they see are the ones intended for them.
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This often results in uncontrolled content sprawl.
Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.
Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.
Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.
Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.
Give your users the tools to create their own workspaces without giving up governance control.
Enable a simplified SharePoint and Teams creation process with request forms which are targeted to the appropriate user groups and clearly explain the purpose and settings of each template type.
