Prevent the uncontrolled creation of duplicate and unnecessary Teams and SharePoint workspaces from overwhelming your users and support team
In most organizations, users can freely create new Teams, SharePoint team sites and their underlying Microsoft 365 groups.
Microsoft makes this process super easy to encourage collaboration, but the downside is that you very quickly have hundreds, thousands or tens of thousands of workspaces in your tenant. This results in:
Instead of preventing people from creating workspaces altogether, empower them with continued self-service, but add governance to the process.
Create workspace templates and set the parameters for creation, then give your users request forms with an approval step for specific types of Teams and SharePoint sites.
Learn about governance with provisioning pipelines
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
