Prevent the uncontrolled creation of duplicate and unnecessary Teams and SharePoint workspaces from overwhelming your users and support team
In most organizations, users can freely create new Teams, SharePoint team sites and their underlying Microsoft 365 groups.
Microsoft makes this process super easy to encourage collaboration, but the downside is that you very quickly have hundreds, thousands or tens of thousands of workspaces in your tenant. This results in:
Instead of preventing people from creating workspaces altogether, empower them with continued self-service, but add governance to the process.
Create workspace templates and set the parameters for creation, then give your users request forms with an approval step for specific types of Teams and SharePoint sites.
Learn about governance with provisioning pipelines
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This often results in uncontrolled content sprawl.
Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.
Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.
Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.
Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.
Give your users the tools to create their own workspaces without giving up governance control.
Enable a simplified SharePoint and Teams creation process with request forms which are targeted to the appropriate user groups and clearly explain the purpose and settings of each template type.
