Automatically apply governance rules to Teams and SharePoint team sites to enforce naming conventions, ownership criteria and security settings
Regulations in your industry may require you to put safeguards in place to ensure that certain types of information isn't shared externally, isn't accessed by workers with conflicting interests, and is managed by a minimum number of stakeholders.
Using SProbot's Teams and SharePoint governance rules, you can automatically set the sharing settings on applicable types of newly created workspaces to a restricted state.
You can also require a minimum number of owners, and limit availability of specific types of workspaces to certain Microsoft 365 or Azure AD groups.
Learn about governance with provisioning pipelines
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
