Automatically apply governance rules to Teams and SharePoint team sites to enforce naming conventions, ownership criteria and security settings
Regulations in your industry may require you to put safeguards in place to ensure that certain types of information isn't shared externally, isn't accessed by workers with conflicting interests, and is managed by a minimum number of stakeholders.
Using SProbot's Teams and SharePoint governance rules, you can automatically set the sharing settings on applicable types of newly created workspaces to a restricted state.
You can also require a minimum number of owners, and limit availability of specific types of workspaces to certain Microsoft 365 or Azure AD groups.
Learn about governance with provisioning pipelines
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This often results in uncontrolled content sprawl.
Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.
Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.
Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.
Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.
Give your users the tools to create their own workspaces without giving up governance control.
Enable a simplified SharePoint and Teams creation process with request forms which are targeted to the appropriate user groups and clearly explain the purpose and settings of each template type.
