Join us on a journey through Microsoft 365 workspace design, provisioning and governance
Why naming conventions are important in SharePointFebruary 10, 2025
Standardised naming conventions in SharePoint have a number of advantages including optimising search results and easier navigation to sites in your tenant.
3 min to read
How to clean up unused SharePoint sitesFebruary 4, 2025
Learn how to find, assess, and clean up unused or inactive SharePoint sites to prevent stale and outdated content from cluttering your tenant.
5 minutes
SProbot updates - November 2024November 26, 2024
November 2024 updates include: Apply templates to existing sites, set the default sensitivity label for a template, revoke user access, and more...
2 min to read
How to save a site as a template in SharePoint OnlineNovember 11, 2024
Learn how to create and make available SharePoint site templates with rich functionality, including pages, navigation, theming, lists and more.
5 min to read
How to use SharePoint site templatesNovember 6, 2024
SharePoint site templates provide a starting point to a productive team or communication site, but how exactly do they work? Find out more in this guide.
4 min to read
How to clean up empty SharePoint sites and teamsJune 14, 2024
Discover how to effectively identify and clean up empty SharePoint sites and teams to minimize clutter and make it easier for people to find content.
3 min to read
How to clean up duplicate SharePoint sites and teamsJune 13, 2024
Learn how to report on and clean up duplicate SharePoint sites and teams to reduce search results clutter and free up storage space on your tenant.
2 min to read
How to clean up test SharePoint sites and teamsJune 13, 2024
Learn how to report on and remove SharePoint sites and teams created for testing purposes to reduce clutter and free up storage space on your tenant.
4 min to read
How to clean up orphaned SharePoint sites and teamsJune 13, 2024
Learn how to remove or reassign SharePoint sites and teams without active owners to safeguard at-risk data or free up storage on your tenant.
4 min to read
How to prevent users from creating folders in TeamsMay 22, 2024
Learn how to prevent the creation of folders in Microsoft Teams and SharePoint to improve content discoverability and prevent complicated nested structures.
5 min to read
Why you need a Teams and SharePoint workspace directoryMay 1, 2024
Discover how a workspace directory improves information structure, enhances discoverability, and combats sprawl within your SharePoint and Teams estate.
3 min to read
How to automate the migration of SharePoint PagesFebruary 16, 2024
How to use Microsoft Power Automate to migrate your SharePoint pages between sites in bulk and create a reusable template for future projects.
5 min to read
How to use and govern SharePoint File RequestsFebruary 12, 2024
Learn how to set up, manage, and secure SharePoint File Requests in Microsoft 365. You will also learn the best practices for security and compliance.
5 min to read
Use content types to enable document templates in Microsoft TeamsJanuary 23, 2024
Make it easy for your users to always be sure they’re using the correct document template when creating new Microsoft Office documents in Teams
5 min to read
How to link document sets with Microsoft list itemsJanuary 11, 2024
Use document sets to store files associated with list items in functional containers with enhanced document management and search functionality
8 min to read
Restrict Microsoft Teams creationNovember 21, 2023
Balancing Control and Collaboration: Governing Microsoft Teams creation in your organization to prevent content spawl and maintain organizational structure.
3 min to read
How to block external access to TeamsSeptember 27, 2023
See how to improve Microsoft Teams governance by using PowerShell commands and Sensitivity Labels to restrict guest access on specific teams
6 min to read
Using Content Types to improve Microsoft 365 governanceSeptember 6, 2023
Learn how to use managed content types to elevate your SharePoint and Teams content governance, tagging, data protection and search capabilities.
5 min to read
5 key benefits of content types in SharePoint and TeamsAugust 25, 2023
When considering the use of content types in SharePoint, what are the key benefits you should take advantage of and how do these impact your organization?
5 min to read
Microsoft Syntex – SharePoint Advanced Management ReportingAugust 21, 2023
Learn how to audit of all the admin changes made in SharePoint and ensure consistent governance in your environment with change history reporting.
5 min to read
What is Microsoft 365 guest access & how does it work in 2025?August 7, 2023
Microsoft 365 Guest access is a key part of collaborating with people outside of your organization, but how does it work? Find out more in this guide.
5 min to read
How to use SharePoint Advanced Management to govern site accessJuly 26, 2023
Learn how to use SAM and Restricted Access Control (RAC) to improve SharePoint governance and reduce the risk of oversharing sensitive content
5 min to read
Improve M365 governance with an org-wide asset libraryJuly 10, 2023
Struggling with documents which look different every time? Enable organization-wide governance and consistency with document templates in SharePoint and Teams.
4 min to read
How to create Microsoft List TemplatesJuly 6, 2023
Learn how to create Microsoft List Templates - formerly SharePoint List Templates - and make them available for your organization to implement!
6 min to read
How to share part of a Teams workspace with a larger audienceJune 29, 2023
Find out how to use a hybrid of Microsoft Teams permissions and SharePoint permissions to publish and share read-only content from within a private team.
5 min to read
SProbot functionality updates - June 2023June 27, 2023
New functionality in June 2023 includes automatic hub site association, and the ability to define a site's default sharing settings.
1 min to read
How to use SharePoint Advanced Management to secure a libraryJune 15, 2023
Learn how to use SharePoint Advanced Management to govern access within your SharePoint environment, specifically within individual document libraries.
6 min to read
How to use SharePoint hubs effectivelyJune 5, 2023
Maximise the effectiveness of your organisation’s intranet and information structure by implementing SharePoint Hub sites with these 5 key considerations.
6 min to read
Combatting the consequences of Microsoft Teams sprawlMay 24, 2023
Gain control of your Microsoft Teams sprawl with this helpful guide! Learn how to identify and combat the surprising consequences of unmanaged Teams usage.
5 min to read
The ultimate guide to SharePoint team site permissionsApril 10, 2023
Are you struggling with SharePoint permissions? This guide contains expert tips and tricks to help you navigate this sometimes complex topic.
8 min to read
A Beginner's Guide to Creating a SharePoint Team SiteMarch 31, 2023
Take the guesswork out of creating a SharePoint team site. This guide teaches you the basics of setting up and organizing your first team site.
4 min to read
Using workspace templates to help SharePoint GovernanceMarch 22, 2023
Having a standardised set of workspace templates in place can help you ensure that SharePoint Online is used in the most efficient and secure way possible.
3 min to read
SharePoint document library vs folder: Which should I use?November 30, 2022
What's the difference between a document library and a folder in SharePoint, and when should I use which? Find out what you should consider with this overview.
3 min to read
SharePoint Folders vs MetadataNovember 23, 2022
Should you use folders or metadata when organising content inside a SharePoint library? Find out which approach is best with this list of pros and cons.
1 min to read
SharePoint subsites are obsolete!February 27, 2021
Microsoft recommends a flat topology in the modern SharePoint Online world, but is this always the best option? Find out why you need to consider this.
4 min to read
