Workspace directory for Teams and SharePoint

Help your users find content relevant to them with an easily accessible, categorised and searchable workspace directory embedded inside Teams.

Make Teams and SharePoint sites easily discoverable

Save your users precious time by giving them a single, easily accessible app in Teams they can use to search for an appropriate workspace for their needs.

When people can browse, filter and search in a logically organised directory, they are less likely to default to creating yet another new Team or SharePoint site.

SProbot's workspace directory displays all workspaces which owners have tagged as discoverable, regardless of whether the person searching already has access. This helps people find content which isn't sensitive, but which they would not be aware of with the standard permission-trimmed views in Microsoft 365.

Add meaningful metadata to Teams and SharePoint

SProbot's granularly configurable governance rules ensure that Teams and SharePoint sites are tagged with the appropriate metadata to make them easy to manage and discover.

The automated rules on SProbot's provisioning pipelines enable you to enforce:

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Categorisation

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Naming convention

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Workspace description

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Hub site to associate with

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External user access

Enhanced SharePoint and Teams search

With more granular searching and filtering capabilities, your users save time and effort when looking for existing workspaces.

Searching finds workspaces by either name or description, and filtering enables discovery based on:

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Workspace type (SharePoint or Teams)

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AI tags

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Owner(s)

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Category

Why you need SharePoint and Teams governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This results in uncontrolled content sprawl and a compromised security posture.

You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.

Stop content sprawl

Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.

Save time and storage

Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.

Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.

Increase data security

Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.

Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.

Use the robot to reduce your Microsoft 365 admin workload

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Microsoft Teams and SharePoint templates

Design complex Teams and SharePoint workspaces, with channels, folders, libraries and content types.
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Microsoft Teams and SharePoint governance

Define and enforce rules which govern how SharePoint and Teams workspaces are created, secured and managed.
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Workspace approval
Implement provisioning rules to require approval for the creation of workspaces that require managerial consent.

See how SProbot can help you govern SharePoint

We'll show you how to tame content sprawl, save on storage, and improve security

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