Clean up empty teams and SharePoint sites
Free up storage and improve search results on your tenant by finding and deleting empty SharePoint sites and teams.
Your problem: Empty SharePoint sites and teams are muddling search results
People often create new teams and SharePoint sites and never use them, but then forget to delete them afterwards.
This quickly becomes problematic because when searching for content, empty sites continue to display and make it difficult to identify the correct container to use. Not only does this make it hard for users to find the content they are looking for, it also adds to your administrative load in the form of increased support requests.
The solution: Delete empty sites and teams
Although deleting empty workspaces does not provide much storage savings, it's still good housekeeping practice to clear them periodically to reduce support and improve search results.
Step 1 - Identify empty sites
SProbot's empty workspace cleanup tool provides a report of workspaces which do not contain any documents, list items or content pages.
Step 2- Delete empty sites
Once you've confirmed with owners that workspaces should not be retained, it's as easy as selecting to delete those you've determined to be obsolete or redundant.
Looking for an out-of-the-box solution?
If you're not quite ready to commit to a third-party tool yet, have a look at cleaning up empty sites with various freely available options.
Why you need SharePoint and Teams governance
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This often results in uncontrolled content sprawl.
Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.
Reduce content sprawl
Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.
Save time
Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.
Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.
Empower your users
Give your users the tools to create their own workspaces without giving up governance control.
Enable a simplified SharePoint and Teams creation process with request forms which are targeted to the appropriate user groups and clearly explain the purpose and settings of each template type.
