Tools for IT managers

Reduce Teams and SharePoint headaches

IT leaders don't have time for the problems created by content sprawl and lack of governance in Teams and SharePoint.

We're here to help remove that from your plate.

Your pain: Creation of Teams and SharePoint sites is out of control

When users can freely create both Teams and SharePoint team sites, you can very quickly have hundreds, thousands, or tens of thousands of workspaces in your tenant.

This results in:

  • Frustration when searching for content
  • Increased support requests from users who can't find workspaces or are directed to workspaces they don't yet have access to (or shouldn't have access to)
  • Higher risk of data leaks from abandoned teams and team sites

The solution: Provision workspaces with governance built in

Disable the standard Create button, but instead of preventing people from creating workspaces altogether, empower them with governance-enabled self-service.

You can enable business area owners to define workspace templates and set the rules for creation, then give your users request forms with an approval step built in.

Learn about governance with provisioning pipelines

Screenshot of a workspace request form within SProbot

Why you need SharePoint and Teams governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This results in uncontrolled content sprawl and a compromised security posture.

You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.

Stop content sprawl

Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.

Save time and storage

Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.

Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.

Increase data security

Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.

Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.

See how SProbot can help you govern SharePoint

We'll show you how to tame content sprawl, save on storage, and improve security

Get a demo