SharePoint and Teams workspaces which are correctly described and tagged can be more effectively managed.
SProbot gives you rich insights into what is really in your tenant, enables you to protect sensitive content, and makes it easy for people to find what they're looking for.
When you use AI to assess the SharePoint content in your tenant, SProbot processes each site individually to generate key description, classification and governance metadata.
Generate a short description of what the site is and what content it contains
Generate a set of topic tags which can be used to identify the site's purpose
Evaluate whether the site contains any content which might need to be cleaned up, secured or otherwise governed
Want to apply a sensitivity label to all sites containing legal content? Identify relevant workspaces by filtering to the topic tag, then take admin actions individually or in bulk.
Assign, reassign or remove ownership
Move to Microsoft 365 Archive
Apply sensitivity labels and custom templates
Freeze to read-only state
Use the bundled Teams app to easily and powerfully search for sites and teams by AI-generated topic tag or description.
When workspaces do not have descriptions provided by owners themselves, you can set them to be automatically discoverable by their AI metadata.
Topic tag filtering makes search more intuitive because it guides users through content suggestions instead of requiring them to know precisely what they're looking for.
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
