Workspaces which are correctly described and tagged are easy to find, and also easy to manage.
SProbot gives you rich insights into what is really in your tenant, and makes it easy for people to discover the content they're looking for.
When you use AI to enrich the metadata about SharePoint sites in your tenant, SProbot processes each individual site to
Generate a short description of what the site is and what content it contains
Generate a set of topic tags which can be used to identify the site's purpose
Evaluate whether the site contains any content which might need to be cleaned up or governed
Use the bundled Teams app to easily and powerfully search for sites and teams by AI-generated topic tag or description.
When workspaces do not have descriptions provided by owners themselves, you can set them to be automatically discoverable by their AI metadata.
Topic tag filtering makes search more intuitive because it guides users through content suggestions instead of requiring them to know precisely what they're looking for.
Ever needed to assign all sites and teams related to legal to someone in a newly appointed c-suite role?
Identify sites which actually contain legal content by filtering to the topic tag, then take admin actions individually or in bulk.
Assign ownership
Move to Microsoft 365 Archive cold storage
Apply sensitivity labels
Set content as read-only
and more...
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This often results in uncontrolled content sprawl.
Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.
Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.
Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.
Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.
Give your users the tools to create their own workspaces without giving up governance control.
Enable a simplified SharePoint and Teams creation process with request forms which are targeted to the appropriate user groups and clearly explain the purpose and settings of each template type.
