Clean up your tenant

SProbot's tenant cleanup tools enable you to review and choose to archive, discard or otherwise action SharePoint content which might be obsolete, duplicate or unwanted for whatever reason. Using the cleanup tools enables you to save space, reduce clutter, and keep your data in the shape it needs to be for Copilot to offer maximum value.

You can find the tools under Workspace management > Cleanup tools

Each tool has a specific content filter and set of actions associated to it, to enable cleanup of that type of content. The results set for the tool will always show the first 100 items according to the sort order.

To see more than 100 results, you can use the Load more button at the bottom of the results.

To see the admin/cleanup actions available for an item, select it. When you select multiple items, you'll see a selected count.

Note: Depending on the rules of the specific action, it may not be available for multiple items, or for different types of items. In such cases, it will not display. For example, actions which are only applicable to Teams will display if one or more teams are selected, but will disappear as soon as a SharePoint site is included in the selection.

When an admin action is selected, you need to confirm before running it.

When you confirm an action, the workspace is queued for processing, and you cannot select that item while it is still in processing state.

To remove an item from being displayed in the results for a tool, you can use the Dismiss button. This will remove the item from that specific tool's results, but it will continue to display in other tools' results.

User actions

The user actions tool enables you to pick a specific user to see all the SharePoint sites and teams they are either a Microsoft 365 group owner or SharePoint site owner of. You can choose to return workspaces where the user is one of the owners, or where they are the only owner.

Test items

The Test items tool returns all workspaces where the SharePoint site contains a meaningful amount of mentions of the terms Test or Testing. This can be in the site name, list names, folder names or filenames. This identification relies on AI enrichment.

Duplicates

The Duplicates tool returns all workspaces which have the same name but different SharePoint URLs.

Orphans

The Orphans tool returns all workspaces which:

• Do not have either a Microsoft 365 group owner nor someone in the SharePoint site owners group
• Do not have a Microsoft 365 group owner, but there is someone in the SharePoint site owners group. This logic enables you to find sites which are still managed the classic way, in case you want to convert them to group-connected sites.

Empties

The Empties tool returns all sites which do not contain any documents, list items, or pages beyond the standard home page. Sites which contain multiple libraries with folder structures, but with no items inside those folders, are typical examples of empties. This identification relies on AI enrichment.