Tools for Business Unit Managers

Provide purpose-driven workspaces to your team

You know that blank slates aren't always a good starting point to productive work.

SProbot enables you to give your team members a purposefully designed Microsoft Teams starting point for each project, instead of a blank slate.

Your pain: You need your people to have a running start

Microsoft Teams and SharePoint team sites are great collaborative tools, but they start with a blank slate.

Savvy users often create their own templates, or copy a previous set of channels & folders to form a base, but there is no consistency, central control or governance involved.

As a result:

  • Some people use templates, some don't
  • Outdated templates are often used, resulting in confusion and mid-project fixes
  • People pick and use the wrong template
  • There is no control over naming conventions or other guardrails to ensure consistency

The solution: Create a template for each project or ongoing work purpose

SProbot's template designer makes it easy to create custom, purpose-driven templates for all the types of work in the area of the business you're responsible for.

Need a template for new projects of type X? Easy. The legal team has a complex structure which they need as a starting point to each quarter's planning? Done.

If you choose to enable approval, you have oversight of any workspaces which are requested.

Learn more about how templates can help you

Why you need SharePoint and Teams governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This results in uncontrolled content sprawl and a compromised security posture.

You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.

Stop content sprawl

Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.

Save time and storage

Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.

Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.

Increase data security

Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.

Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.

Use the robot to reduce your Microsoft 365 admin workload

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Microsoft Teams and SharePoint governance

Define and enforce rules which govern how Teams and SharePoint sites are created, secured and managed.
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Self-service Microsoft 365 provisioning
Enable users to request governance-enabled Teams and SharePoint workspaces without help from IT.

See how SProbot can help you govern SharePoint

We'll show you how to tame content sprawl, save on storage, and improve security

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AI-powered governance, lifecycle and content management for SharePoint and Teams
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Content classificationTenant cleanupSharePoint governanceSharePoint provisioning
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Data protectionSprawl preventionRegulatory complianceWorkspace consistencyPurpose-driven workspaces
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