Tools for Business Unit Managers

Provide purpose-driven workspaces to your team

You know that blank slates aren't always a good starting point to productive work.

SProbot enables you to give your team members a purposefully designed Microsoft Teams starting point for each project, instead of a blank slate.

Your pain: You need your people to have a running start

Microsoft Teams and SharePoint team sites are great collaborative tools, but they start with a blank slate.

Savvy users often create their own templates, or copy a previous set of channels & folders to form a base, but there is no consistency, central control or governance involved.

As a result:

  • Some people use templates, some don't
  • Outdated templates are often used, resulting in confusion and mid-project fixes
  • People pick and use the wrong template
  • There is no control over naming conventions or other guardrails to ensure consistency

The solution: Create a template for each project or ongoing work purpose

SProbot's template designer makes it easy to create custom, purpose-driven templates for all the types of work in the area of the business you're responsible for.

Need a template for new projects of type X? Easy. The legal team has a complex structure which they need as a starting point to each quarter's planning? Done.

If you choose to enable approval, you have oversight of any workspaces which are requested.

Learn more about how templates can help you

Why you need SharePoint and Teams governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This often results in uncontrolled content sprawl.

Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Save time

Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.

Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint and Teams creation process with request forms which are targeted to the appropriate user groups and clearly explain the purpose and settings of each template type.

Use the robot to reduce your Microsoft 365 admin workload

Icon showing a site structure

Microsoft Teams and SharePoint governance

Define and enforce rules which govern how Teams and SharePoint sites are created, secured and managed.
Icon of a green check mark
Self-service Microsoft 365 provisioning
Enable users to request governance-enabled Teams and SharePoint workspaces without help from IT.

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame content sprawl and make it easier for your users to find what they need

Get a demo
AI-powered governance, lifecycle and content management for SharePoint and Teams
hello@sprobot.io
Features
Content discoveryTenant cleanupMicrosoft 365 governance
Take action
Free trialGet a demoPricing
Use cases
Data protectionSprawl preventionRegulatory complianceWorkspace consistencyPurpose-driven workspaces
Tools for
IT Managers Teams and SP adminsBU ManagersMicrosoft Partners
Resources
GuidesBlog
About us
Our storyGet in touchTerms of usePrivacy