SProbot enables you to import all the existing SharePoint sites and teams on your tenant to make it possible for them to be enriched by AI, listed in the workspace directory for content discovery, and managed by the cleanup tools.
This guide explains how to do an initial import and then ensure that it runs automatically on a daily basis.
Step 1 - Navigate to the Import & Enrich setup
You'll find the configuration for importing and enriching under Directory > Import & Enrich
The first time you set this up, you'll see the counter showing 0 sites, and AI enrichment disabled.
Automatic daily imports will ensure that the directory is always up to date with the latest information on your tenant, but should you want to do a manual import (eg if you're busy with a migration project and have added several dozen sites to the tenant in the last few hours) you can hit the button as and when needed.
Builds completed with templates are automatically added to the directory as they take place and do not need an import to be completed before they are accessible.
Step 2 - Start the first import
To start the first import, simply click Import. This will put your import into the queue to be processed. As soon as you queue an import, you'll see the daily import timestamp show as 24 hours from the current time.
No need to check on the queue status, you'll receive an email notification when the import completes.
When the import starts, you'll see the percentage indicator showing current progress. The duration of an import depends on the number of sites in your tenant.
When an import is complete, you'll receive an email notification and see the completed timestamp. You can also at this point re-run the import, if for example important sites you want to action immediately have been added since the last import.
When workspaces are deleted (using any of the cleanup tools, or manually by users or using the SharePoint or Teams admin centers), they are automatically removed from the directory on the next import run.
Features this guide applies to:
More guides
This guide provides an overview of the initial onboarding steps needed to start using SProbot.
An explanation of how SProbot extracts, processes and stores metadata about SharePoint
Use the tenant cleanup tools to remove unwanted duplicate, test, empty, abandoned and orphaned content, and to reassign ownership of SharePoint sites and teams.
